Put an end to mountains of folders and untraceable construction files. We scan your files, works contracts, SIA acceptance reports and site diaries in high resolution and make them full-text searchable with text recognition.
Our scanning service operates in Glattbrugg near Zurich. You bring the folders by or send them by post, and you receive the finished PDF files by download or email, usually within 24 to 48 hours.
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Scope of service
For us, having documents digitised means: you hand in folders and get a searchable archive back. We handle the digitisation of your folders, contracts and construction files from preparation and scanning to structured, searchable archiving. Your file knowledge thus becomes digitally available, and space is created in the office for what matters.
- Digitisation of all formats up to A3 (folders, files, contracts and receipts)
- High-resolution scans in colour, greyscale or B/W
- Full-text OCR for easy keyword search
- Digital indexing according to your file naming conventions
- Delivery as PDF, PDF/A, TIFF or to your requirements
- GDPR-compliant processing of your confidential documents
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What we scan
Our focus is on documents from construction and real estate, but we scan all documents up to A3. Typical orders from architecture firms, construction companies, property managers and owners from the canton of Zurich and the whole of Switzerland are:
- Construction files and entire project folders
- Works contracts and other contracts
- SIA acceptance reports
- Site diaries
- Receipts and correspondence from the archive
- Plans larger than A3: see Scan plans (up to 1.30 m wide)
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Your advantages with us
01. Digital sovereignty
You find instead of searching. With OCR text recognition, your documents are searchable by keyword within seconds: a company name, a property address or a date in the site diary is enough.
02. Space gained and order
Free yourself from full archive shelves. We transfer your analogue holdings into a digital archive that takes up no physical space and in which every file is where you expect it.
03. Utmost discretion
Your documents are in safe hands with us. We guarantee confidential handling of your data throughout the entire digitisation process and process your documents in compliance with the GDPR.
04. Audit-proof standards
We work to strict quality guidelines. On request you receive your files as PDF/A, a long-term archiving format that meets your compliance requirements.
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Searchable and named
Full-text recognition
Every scanned page goes through OCR text recognition. The result is a PDF in which you can search, highlight and copy any term, not just in one file but across the entire archive. Anyone looking for a particular notice of defects or an item in the works contract finds it without leafing through.
Indexing according to your filing system
We name the files according to your file naming conventions, for example by project number, property and document type. Folder tabs can be reproduced as separate files or as sections in one PDF, depending on how you will work with them later.
File formats
The standard is a high-resolution PDF with a text layer. For long-term archiving we supply PDF/A, on request also TIFF or another format to your requirements. You specify colour, greyscale or black and white per order.
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How it works
Step 1: Fill in the order form
Download our order form and fill in the details of your folders: quantity, colour or greyscale, desired format and naming.
Step 2: Hand over files
Send us the documents by post or bring them directly to Glattbrugg. Simply enclose the order form.
Step 3: Scanning and archiving
We scan your files in high resolution, recognise the text and name the files. You receive the finished, structured PDF files by download or email, usually within 24 to 48 hours.
Send to:
LOY
Flughofstrasse 58
8152 Glattbrugg
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Filing in the project
File digitised records directly in your project
On request we file the scanned documents directly in your project on the LOY construction project platform. There, contracts, minutes and site diaries sit alongside the plans: versioned, tagged and findable for everyone involved.
Do you also have plans larger than A3? We scan large formats up to 1.30 m wide under Scan plans. The overview Digitise plans shows how paper, PDF, DWG and IFC fit together.
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Frequently asked questions
How long does digitising my documents take?
We usually process orders within 24 to 48 hours. For very extensive archives with many folders we agree the schedule with you in advance.
Which documents can you scan?
All formats up to A3: folders, files, contracts, minutes, site diaries and receipts, in colour, greyscale or black and white. We scan larger originals such as construction plans up to 1.30 m wide under Scan plans.
Is collection or direct drop-off possible?
You can drop off your folders directly at our premises in Glattbrugg near Zurich and collect them again. Alternatively, use the post to LOY, Flughofstrasse 58, 8152 Glattbrugg. Collection from your premises can be arranged on request.
In which file format do I receive my scanned files?
As standard we supply high-resolution, full-text searchable PDFs, on request as long-term archivable PDF/A. TIFF or other formats to your requirements are also possible.
Are the scanned documents really searchable?
Yes. Every page goes through full-text OCR. You then search as in a text document for names, addresses, amounts or dates, in one file or across the entire archive.
How do you handle confidential documents?
We guarantee confidential handling of your data throughout the entire process and process your documents in compliance with the GDPR. We discuss with you what should happen to the paper documents after scanning.
What does scanning files cost?
The price depends on the number of folders and pages and the desired processing (colour, OCR, naming). Tell us the volume via the order form or the contact form, and we will quote the price in advance.
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Get started now
Do you have your folders to hand? Download the order form or contact us directly. We advise you personally, by phone on +41 58 517 44 20 or by email at info@loy.ch.